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UI-UX CoP Meeting Agendas 2023 (Wednesday 6PM PST) #396

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UI-UX CoP Meeting Agendas 2023 (Wednesday 6PM PST)#396
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nguyen-jennjuliagab56Aparna1Gopal
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UI/UX CoP LeadsIssues allocated to the 'CoP Leads' Project BoarddocumentationImprovements or additions to documentationfeature: agendaquestionFurther information is requestedrole: CoP Lead - Content

Description

@juliagab56
juliagab56
opened on Jan 6, 2023

Overview

This issue tracks the agenda for the weekly UI-UX CoP meetings.

Weekly Agenda, Recordings, and Meeting Notes

August 2023
July 2023
June 2023
May 2023
April 2023
March 2023
February 2023
January 2023

Resources/Instructions

Template for Slack Channel Announcements

Slack channel template - Replace emojis and info as needed ❇️ **This Week's UI/UX Community of Practice!** ❇️

💡What? [REPLACE]
⌚When? [REPLACE]
💻Where? [REPLACE]
🏆Why? [REPLACE]

:meow_bread_appear: Need the Zoom link? If you have been onboarded to Hack for LA already and you deleted the CoP meeting link, add your email to this thread to let us know to add you to the invite. If you have questions, at message one of the UI/UX CoP Leads!

UI/UX CoP Leads
@julia Gab
@aparna Gopal
@sara Brady

Template for Meeting Agenda

Copy and paste code below:


## YYYY-MM-DD Meeting Agenda
 
### Prework to prep for meeting
N/A
 
### FYIs (nothing needs to be done, just keeping each other informed)
N/A

### Recurring items: 
 - [ ] [Getting Started at HfLA UI/UX](https://github.com/hackforla/UI-UX)
 - [ ] [Set up Research Profile](https://github.com/hackforla/UI-UX/projects/5)
 - [ ] [UI/UX Research Open Roles](https://github.com/hackforla/UI-UX/projects/2)
 - [ ] [UI/UX Design Open Roles](https://github.com/hackforla/UI-UX/projects/3)
 - [ ] [UI/UX Writing Open Roles](https://github.com/hackforla/UI-UX/projects/7)
 - [ ] [UI/UX Templates and Guides](https://github.com/hackforla/UI-UX/projects/1)


### New Items 

 
### Notes from meeting



### Tasks
 

### Items for next week's agenda

---
[Link back to top of issue](https://github.com/hackforla/UI-UX/issues/396)

Activity

  1. juliagab56
    added
    documentationImprovements or additions to documentation
    help wantedExtra attention is needed
    questionFurther information is requested
    on Jan 6, 2023
  2. juliagab56
    assigned
    juliagab56
    and
    Aparna1Gopal
    on Jan 6, 2023
  3. juliagab56
    pinned this issue on Jan 6, 2023
  4. Aparna1Gopal
    added
    role: CoP Lead - Content
    role: CoP Lead - Design
    role: CoP Lead - Research
    and removed
    help wantedExtra attention is needed
    role: CoP Lead - Design
    role: CoP Lead - Research
    on Jan 10, 2023

  5. Aparna1Gopal commented on Jan 12, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on Jan 12, 2023
    Member

    2023-01-11 Meeting Agenda

    Prework to prep for meeting

    Decided to conduct Open Office Hours for introductions, troubleshooting, streamlining of new volunteers. This was decided based on the high number of new members onboarded in January.

    FYIs (nothing needs to be done, just keeping each other informed)

    #187 (comment)

    Recurring items:

    New Items

    Notes from meeting

    • Introductions and hellos since UI/UX CoP was meeting after the December break.
    • Walked through the process of selecting open design/research/writing roles.
    • Walked through process of selecting & self-assigning guides, especially for new volunteers. Discussed benefits of guides for portfolio, research/design ops practice & documentation. Brian, who is currently working on a guide discussed experience of working on the guide. We also shared Briel's presentation documented in the Wiki regarding experience & process of creating guide (under Resources: https://github.com/hackforla/UI-UX/wiki)
    • Discussed UI/UX mentor platforms like UX Coffee Hours, ADP List.
    • Richard (UI/UX CoP member) shared information regarding a mentor platform attended (KeyLime for UX Researchers).
    • Fielded questions from new members and worked on streamlining, troubleshooting & finding solutions as a group (ranging from onboarding questions, Github and Kanban boards, finding new projects to work on, reaching out to potential teams, writing a good intro while reaching out to PMs and Leads on Slack, UXR as a career choice for psychology grads etc.)

    Tasks

    • Members shared new resources with the community. Create a Wiki Page under UI/UX CoP Wiki to keep track of issues shared during weekly meetings by members - an open, readily available repository.
    • Share above Wiki resource on UI/UX Slack
      Slack message:
      👋 :gunter: It was wonderful meeting you all at the UI/UX CoP meeting this week! Please find the resources shared during the meeting here.
      Details of Past speakers & other resources can be found here!

    Items for next week's agenda

    • Julia & Aparna met after the UI/UX CoP meeting. 2023-01-11, from 7-7:45PM PST
    • Discussed & identified action items from UI/UX Cop 2021-2025 Lead / Org Agenda  #187 (comment)
      Finalised priority issues to work on this week:
    • Aparna: Update UI/UX CoP Meeting Agenda, Create Wiki page to document resources shared during weekly meeting, Share Wiki details on Slack, Create issue & role card for Speaker Consent forms, Get feedback for this issue from other Co-Leads
    • Julia: Announce guest speaker details on UI/UX Slack, Follow-up regarding arrangements for guest speaker with Sara who is currently the point of contact, reaching out to other teams via Slack & confirm open/closed roles (in order to clean-up) projects board.

    Link back to top of issue

  6. ExperimentsInHonesty
    added
    feature: agenda
    on Jan 29, 2023

  7. Aparna1Gopal commented on Feb 9, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on Feb 9, 2023
    Member

    2023-02-09 Meeting Agenda

    Prework to prep for meeting

    N/A

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    None

    Notes from meeting

    • Total 12-15 members attended
    • Conducted general open office to troubleshoot & streamline new members.
    • Also had updates on regular veteran members of the UI/UX CoP. Shared updates on new roles commenced at HfLA, their experience reaching out for open roles on the GitHub board.
    • Shared mentorship platforms & resources
    • Interest for Portfolio Workshops. Planning to conduct portfolio workshops in the upcoming weeks.
    • Interest shown by a member in PM roles in addition to UX Design. Directed member to the PM CoP.
    • Spoke about the advantages of GitHub profile also working as an online portfolio to document workflows etc. especially for PMs.
    • Discussed guides & selection process of guides/ importance of working on guides/its use & advantage as a portfolio piece.
    • One member has been working on a guide. Had some questions. We had the member screen share & collectively worked on troubleshooting.
    • Also touched on the topic of keeping great documentation within HfLA - both for personal tracking of workflow & also to keep the workflow going seamlessly without any blockers (irrespective of members being on a project or out). Keeping a continuous workflow.

    Tasks

    • Update Wiki with resources shared during UI/UX CoP meeting
    • Helen Lin's (guest speaker) talk/recording has been uploaded to the UIUX Drive. Verify & update Wiki, accordingly.

    Items for next week's agenda

    Link back to top of issue

  8. 8 remaining items

  9. Aparna1Gopal commented on May 11, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on May 11, 2023
    Member

    2023-05-10 Meeting Agenda

    Prework to prep for meeting

    • Prep GitHub Issue with all collated questions within the UI/UX CoP for mock interview practice

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    #464

    Notes from meeting

    • Used a round table- revolving door method to ask each other interview questions & provide feedback on interviewing style & responses
    • Only one UI/UX CoP Co-Lead is currently available, thus keeping the activities in such a manner that it can be managed by one Co-Lead.

    Tasks

    • Create GitHub Issue for next week's Interview Prep Workshop: UX Whiteboard Challenges

    Items for next week's agenda

    Workshop: UX Whiteboard Challenge

    Link back to top of issue

  10. Aparna1Gopal commented on May 18, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on May 18, 2023
    Member

    2023-05-17 Meeting Agenda

    Prework to prep for meeting

    • Prep GitHub Issue with relevant resources for mock UX Whiteboard Challenges

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    #465

    Notes from meeting

    • Used these Instructions to conduct the UX Whiteboard Challenges
    • Only one UI/UX CoP Co-Lead is currently available, thus keeping the activities in such a manner that it can be managed by one Co-Lead.

    Tasks

    • Create GitHub Issue for next week's Interview Prep Workshop: UX Whiteboard Challenges

    Items for next week's agenda

    Workshop: UX Portfolios & Case Studies for job interviews

    Link back to top of issue

  11. Aparna1Gopal commented on May 26, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on May 26, 2023
    Member

    2023-05-24 Meeting Agenda

    Prework to prep for meeting

    • Prep GitHub Issue with relevant resources for UX Portfolio / Case Study Presentation Prep

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    #467

    Notes from meeting

    #467 (comment)

    Tasks

    • Create GitHub Issue for next week's UX Portfolio / Case Study Presentation Prep

    Items for next week's agenda

    Workshop: UX Portfolios & Case Studies for job interviews (PART 2 continued)

    Link back to top of issue

  12. Aparna1Gopal commented on Jun 1, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on Jun 1, 2023
    Member

    2023-05-31 Meeting Agenda

    Prework to prep for meeting

    • Prep for Workshop: UX Portfolios & Case Studies for job interviews (PART 2 continued)
    • Prep for Voting of UI/UX CoP Branding
    • Prep Agenda
      6-6:10PM: General Hellos, waiting for members to assemble
      6:10-6:30PM: UI/UX Design System Team presentation
      6:30-6:50PM: Interview Prep Workshop
      6:50PM Onwards- Members present their Case Study - 5 minutes each

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    #467

    Notes from meeting

    Tasks

    • Start prep for Focus group activity with the UI/UX CoP - for Branding/logo

    Items for next week's agenda

    • All Leads meeting next week. No UI/UX CoP meeting next week.

    Link back to top of issue

  13. bradyse commented on Jun 15, 2023

    @bradyse
    bradyse
    on Jun 15, 2023
    Member

    2023-06-14 Meeting Agenda

    Prework to prep for meeting

    N/A

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    • Workshop on Issue Templates

    Notes from meeting

    Tasks

    • Go to UI/UX CoP Issues
    • Click the green "New Issue" button.
    • Select Guest Speaker Consent template.
    • Use the following keywords for the issue
      - Year: 2020
      - Name of Guest Speaker: TEST Mickey Mouse
      - Month Day of Talk: July 8

    Items for next week's agenda

    Link back to top of issue

  14. Aparna1Gopal commented on Jul 13, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on Jul 13, 2023
    Member

    2023-07-19 Meeting Agenda

    Prework to prep for meeting

    N/A

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    Notes from meeting

    • Guest Speaker completed talk
    • Questions from the talk updated
    • Resources from the talk updated
    • Updated Wiki (No recording available as no consent for recording from speaker)
    • Number of attendees (Total:28 - including 25 audience members, 2 Co-Leads, 1 Speaker)

    Tasks

    • Prep for next Guest Speaker
      • Zoom Webinar
      • Consent Forms
      • Send community questions to guest speaker

    Items for next week's agenda

    Link back to top of issue

  15. nguyen-jenn commented on Jul 27, 2023

    @nguyen-jenn
    nguyen-jenn
    on Jul 27, 2023
    Member

    2023-07-26 Meeting Agenda

    Prework to prep for meeting

    N/A

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    N/A

    Notes from meeting

    • Had office hours for new members (including going over role opportunities)
    • Held an icebreaker activity on Figjam
    • Number of attendees (Total:14 - including 11 audience members, 3 Co-Leads)

    Tasks

    N/A

    Items for next week's agenda

    N/A

    Link back to top of issue

  16. Aparna1Gopal commented on Aug 31, 2023

    @Aparna1Gopal
    Aparna1Gopal
    on Aug 31, 2023
    Member

    2023-08-30 Meeting Agenda

    Prework to prep for meeting

    • Create Mock Interview Workshop GitHub Issue with collated Interview questions

    FYIs (nothing needs to be done, just keeping each other informed)

    N/A

    Recurring items:

    New Items

    N/A

    Notes from meeting

    • Introduced new Co-lead, Peter G to the community.
    • Conducted the Workshop. [Details here](Workshop: UX Mock Interview Prep (August 2023))
    • Last 15 min, conducted office hours for the new members. Shared the UI/UX Wiki & the open guides

    Tasks

    N/A

    Items for next week's agenda

    N/A

    Link back to top of issue

  17. Aparna1Gopal commented on Jan 5, 2024

    @Aparna1Gopal
    Aparna1Gopal
    on Jan 5, 2024
    Member
  18. Aparna1Gopal
    closed this as completedon Jan 5, 2024
  19. Aparna1Gopal
    unpinned this issue on Jan 5, 2024
  20. ExperimentsInHonesty
    added this to CoP: UI/UX: Project Boardon Jun 13, 2024
  21. ExperimentsInHonesty
    moved this to Done in CoP: UI/UX: Project Boardon Jun 13, 2024
  22. Aparna1Gopal
    added
    UI/UX CoP LeadsIssues allocated to the 'CoP Leads' Project Board
    on Jun 21, 2024
  23. Aparna1Gopal
    moved this from New Issue Review to Done in CoP: UI/UX: Project Boardon Jun 21, 2024
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