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Admin team agenda #38

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Admin team agenda#38
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ExperimentsInHonestykcoronel
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feature: Agendarole: productsize: 1ptCan be done in 6 hours or less

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@ExperimentsInHonesty
ExperimentsInHonesty
opened on Dec 20, 2021

Overview

Meeting Agendas for Admin team meetings

Action Items

To create a new agenda

  • Copy the template below into a new comment
  • Edit the text you pasted with new items for your agenda
  • Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework (if any)should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it typically takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda  and notes

### Prework
- [ ] issue for audit [to be added once there is an issue]

### Roll Call


#### Recurring items: Happens on the PM Sunday meeting
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/admin/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/admin/issues/assigned/kcoronel)
 - [ ] continue adding labels to the issue that are still missing them (see audit links above)


#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2022

2022-01-08
2022-01-15
2022-01-22
2022-02-26
2022-03-12
2022-03-19
2022-03-26
2022-04-16
2022-04-18
2022-06-04
2022-06-18
2022-08-07
2022-09-03
2022-09-24
2022-10-01
2022-10-08
2022-10-15
2022-11-12
2022-12-22

2023

2023-01-07
2023-01-14
2023-01-17
2023-01-24
2023-02-04
2023-02-11
2023-02-18
2023-03-04
2023-03-11
2023-03-18
2023-03-21
2023-04-08
2023-04-11
2023-05-09
2023-07-14
2023-07-22
2023-08-09
2023-08-16

Activity

  1. ExperimentsInHonesty commented on Dec 20, 2021

    @ExperimentsInHonesty
    ExperimentsInHonesty
    on Dec 20, 2021 · Hidden as outdated
    Author
  2. ExperimentsInHonesty
    pinned this issue on Dec 20, 2021
  3. ExperimentsInHonesty
    assigned
    ExperimentsInHonesty
    and
    kcoronel
    on Dec 27, 2021
  4. ExperimentsInHonesty
    added
    size: 1ptCan be done in 6 hours or less
    feature: Agenda
    role: product
    on Dec 27, 2021

  5. ExperimentsInHonesty commented on Jan 15, 2022

    @ExperimentsInHonesty
    ExperimentsInHonesty
    on Jan 15, 2022 · Hidden as outdated
    Author

  6. kcoronel commented on Jan 22, 2022

    @kcoronel
    kcoronel
    on Jan 22, 2022 · Hidden as outdated

  7. kcoronel commented on Jan 29, 2022

    @kcoronel
    kcoronel
    on Jan 29, 2022 · Hidden as outdated

  8. kcoronel commented on Feb 26, 2022

    @kcoronel
    kcoronel
    on Feb 26, 2022 · Hidden as outdated

  9. kcoronel commented on Mar 12, 2022

    @kcoronel
    kcoronel
    on Mar 12, 2022 · Hidden as outdated

  10. kcoronel commented on Mar 19, 2022

    @kcoronel
    kcoronel
    on Mar 19, 2022 · Hidden as outdated

  11. kcoronel commented on Mar 26, 2022

    @kcoronel
    kcoronel
    on Mar 26, 2022 · Hidden as outdated

  12. kcoronel commented on Mar 27, 2022

    @kcoronel
    kcoronel
    on Mar 27, 2022 · Hidden as outdated

  13. 47 remaining items

  14. kcoronel commented on Mar 24, 2024

    @kcoronel
    kcoronel
    on Mar 24, 2024 · Hidden as outdated

  15. kcoronel commented on Apr 3, 2024

    @kcoronel
    kcoronel
    on Apr 3, 2024 · Hidden as outdated

  16. kcoronel commented on Apr 9, 2024

    @kcoronel
    kcoronel
    on Apr 9, 2024 · Hidden as outdated

  17. kcoronel commented on Apr 24, 2024

    @kcoronel
    kcoronel
    on Apr 24, 2024
    Member

    April 24, 2024 Agenda and Notes

    Prework

    • issue for audit [to be added once there is an issue]

    Roll Call

    Recurring items: Happens on the PM Sunday meeting

    • Accountability and Support Check.
    • continue adding labels to the issue that are still missing them (see audit links above)

    New Items

    • Create an issue for Conference List [Karen to create]
    • Fundraising Tracker [Karen to update]
    • FOLA - adding UI/UX fola email [foodoasis-ux@hackforla.org] to the new fundraising email we created
    • Benevity application from Zeke
      Message: they sent me an email saying the nomination steps have not been completed. They suggest renominating with a new contact or selecting another organization.
    • Make new agenda for next week
      • Carry forward the "New Items" that we did not get to look at today

    FYIs

    Notes from meeting

    Items for next week's agenda

    • Check to see onboarding numbers next week

  18. kcoronel commented on May 1, 2024

    @kcoronel
    kcoronel
    on May 1, 2024
    Member

    05-01-2024 Agenda and notes

    Prework

    • issue for audit [to be added once there is an issue]

    Roll Call

    Recurring items: Happens on the PM Sunday meeting

    • Accountability and Support Check.
    • continue adding labels to the issue that are still missing them (see audit links above)

    New Items

    FYIs

    Notes from meeting

    • Rabia and Bonnie have finished sending connections on LinkedIn's to folks who have joined the organization since Bonnie started serving as ED
    • 2nd or 3rd week of July for Playa Vista -- park day ($500)

    Spoke about AI opportunity, Bonnie thinks that the following are ways that HfLA can utilize AI
    Resume Content building tool -- issues you have done based on the issues you were assigned to and completed.
    Helpful for other organizations who work with open source

    Turn application into a Google Doc
    Reminder for Spring 2025 to apply

    Letter from neha on resigning from HfLA
    Hi Team,

    I am writing to formally resign from my volunteer position at Hack for
    LA, effective as of 22nd April 2024, which was my last working day.
    I have accepted a full-time job opportunity that requires my complete
    focus.

    I have already informed the team members on the TDM Calculator project
    of my departure. Thank you for the opportunity and the experiences
    gained during my time here.

    Regards,
    Neha Toke
    2163035502

    Items for next week's agenda

  19. kcoronel commented on May 8, 2024

    @kcoronel
    kcoronel
    on May 8, 2024
    Member

    May 8, 2024 Agenda and Notes

    Prework

    • issue for audit [to be added once there is an issue]

    Roll Call

    Recurring items: Happens on the PM Sunday meeting

    • Accountability and Support Check.
    • continue adding labels to the issue that are still missing them (see audit links above)

    New Items

    • Review Admin Channel
    • Discuss Slack messages (FOLA) and (Volunteer Request)
    • Review Volunteer Requests
    • Karen to work on Developing a Hack for LA Conference List #83
    • Fundraising updates
    • Will review the connections Bonnie has, maybe 25 people to reach out to
    • Make new agenda for next week
      • Carry forward the "New Items" that we did not get to look at today

    FYIs

    Notes from meeting

    We are in Benevity!

    LinkedIn updates: Process: Ask for folks to LinkedIn her during onboarding, will be moving to later half.

    Send invitations for July party sooner rather than later. Thinking of Concert Park.

    Onboarding has dropped, Rabia will monitor Hack for LA
    Longer - may post on general channel, requesting for folks to let us know/something we need to address

    Items for next week's agenda

  20. kcoronel commented on May 15, 2024

    @kcoronel
    kcoronel
    on May 15, 2024
    Member

    5/15/24

    Admin Channel
    Microsoft 365 nonprofit solutions - Sanju wanted us to work on this
    One more thing to do with Benevity - check Zeke's message in the thread
    Reset Lola Sarumi GitHub PW
    Holly Worthen - message from 311 UX team

    Request from Sanju - I would like to check with you if it’s possible to get a personalized hackforla gmail ID, since I was trying to use Microsoft Azure AI tools but it requires a professional ID and not personal gmail IDs.

  21. kcoronel commented on May 22, 2024

    @kcoronel
    kcoronel
    on May 22, 2024
    Member

    5/22/24
    Admin Channel
    Microsoft 365 nonprofit solutions - Sanju wanted us to work on this
    One more thing to do with Benevity - check Zeke's message in the thread
    Holly Worthen - message from 311 UX team
    Request from Karina Lopez re: access to Hack for LA Data Science files
    Volunteer letters - look at queue and talk about email

    Announcements:

    • Write up for picnic, for July - HFLA break, and LinkedIn series -- next week; Rabia will repost message in project channels
    • Will work on Fundraising to-do's
    • Curtis Barber - need to email re: verification

  22. kcoronel commented on May 29, 2024

    @kcoronel
    kcoronel
    on May 29, 2024
    Member

    5/29/24 Agenda and notes

    Prework

    • issue for audit [to be added once there is an issue]

    Roll Call

    Recurring items: Happens on the PM Sunday meeting

    • Accountability and Support Check.
    • continue adding labels to the issue that are still missing them (see audit links above)

    New Items

    • HfLA picnic planning
    • Benevity
    • GitHub projects classic transitioning to new format
    • Question - is HfLA Slack opting out of the AI/ML training?
    • Volunteer request letters
    • Can you please share the Google Doc re: Meral Center conference list
    • Watched demo videos from UserTesting software?
    • Make new agenda for next week
      • Carry forward the "New Items" that we did not get to look at today

    FYIs

    Notes from meeting

    Items for next week's agenda

  23. kcoronel commented on Jun 5, 2024

    @kcoronel
    kcoronel
    on Jun 5, 2024
    Member

    June 5, 2024 Agenda and notes

    Prework

    • issue for audit [to be added once there is an issue]

    Roll Call

    Recurring items: Happens on the PM Sunday meeting

    • Accountability and Support Check.
    • continue adding labels to the issue that are still missing them (see audit links above)

    New Items

    • Benevity - waiting for approval - may have to change checks because of changing banks First Republic
    • [ ]
    • [ ]
    • Make new agenda for next week
      • Carry forward the "New Items" that we did not get to look at today

    FYIs

    Notes from meeting

    Items for next week's agenda

  24. ExperimentsInHonesty
    added this to CoP: Admin: Project Boardon Jun 14, 2024
  25. ExperimentsInHonesty
    moved this to In progress (actively working) in CoP: Admin: Project Boardon Jun 14, 2024

  26. kcoronel commented on Jul 22, 2024

    @kcoronel
    kcoronel
    on Jul 22, 2024
    Member

    GitHub Support Response re: GitHub Classic Project Migration

    Hi Karen 👋,

    Hope all is well!

    I've gotten the following response from our team:

    What happens to classic project boards on archived repositories? Are they just closed, or are they migrated too?
    What happens to the classic project boards if the repositories are un-archived?

    As long as the classic project is not closed, it will be automatically migrated to the new projects.

    Will closed classic project board be migrated automatically and then reclosed?

    Only open classic projects will be automatically migrated on August 23, 2024. If you wish to migrate a closed project, be sure to migrate it before that date.

    Hope this clarified things!

    Let us know if there's anything else we can assist you with. 😇

    Respectfully,

    Saidi
    GitHub Technical Support

    🌯 Find answers to common questions and learn with other GitHub users in our new GitHub Community Forum 🌯

    Screen Shot 2024-07-22 at 3 24 36 PM

    Screen Shot 2024-07-22 at 3 24 36 PM

  27. kcoronel commented on Aug 12, 2024

    @kcoronel
    kcoronel
    on Aug 12, 2024
    Member

    Message: ATTENTION: We're no longer providing volunteer offer letters for new or existing members. We will continue to provide volunteer verification letters for school purposes after confirming there are no discrepancies in your reported hours.

    Update Meetup invite for August 20:

    • No longer providing volunteer verification. Need us to sign off for hours for their school. Make it catchy.
    • Ping Rabia on Slack to update for other Meetups
    • send later - 9am (M-T)

  28. kcoronel commented on Sep 17, 2024

    @kcoronel
    kcoronel
    on Sep 17, 2024
    Member

    September 17 Agenda and Notes

    Prework

    • issue for audit [to be added once there is an issue]

    Roll Call

    Recurring items: Happens on the PM Sunday meeting

    • Accountability and Support Check.
    • continue adding labels to the issue that are still missing them (see audit links above)

    New Items

    • Admin meetings: every 2 weeks for Tuesday at 9am
    • Reviewed Admin Channel
    • Bonnie gave Karen an overview of work that team of PMs is working on regarding dashboards for HfLA project boards - a good area for inspiration for CTJ. HfLA Dashboard methodology can be also be shared with other open source organizations
    • Karen to deliver ideas by next meeting for accomplishment project board
    • Hack for LA Project Team Tasks
    • Accomplishment Summaries 2021-2024 CivicTechJobs#548
    • HfLA: Project Team Tasks (view)
    • Make new agenda for next week
      • Carry forward the "New Items" that we did not get to look at today

    FYIs

    Notes from meeting

    Items for next week's agenda

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