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HfLA: Winter 2025 OPT #97

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HfLA: Winter 2025 OPT#97
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Rabia2219
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Team Managementsize: 0.5Can be done in 3 hours

Description

@Rabia2219
Rabia2219
opened on Nov 20, 2025

Overview

We need to email all the valid, active OPT members about the meetings in December so that they can check in and have assignments to meet the 20 hour per week requirements

Action Items

  • create a new recurring meeting for Wednesdays in December in Zoom
  • create a calendar invite for the meeting
  • create a list of members whose OPT is still ongoing
  • create a list of active members
  • create a draft of the email
  • review the draft with Bonnie
  • mail merge and send the email
  • send calendar invites

Resources/Instructions

Activity

  1. Rabia2219
    added this to CoP: Admin: Project Boardon Nov 20, 2025
  2. github-project-automation
    moved this to New Issue Review in CoP: Admin: Project Boardon Nov 20, 2025
  3. Rabia2219
    moved this from New Issue Review to In progress (actively working) in CoP: Admin: Project Boardon Nov 20, 2025
  4. Rabia2219
    self-assigned this
    on Nov 20, 2025
  5. Rabia2219
    added
    Team Management
    size: 0.25Can be done in 1.5 hours
    size: 0.5Can be done in 3 hours
    and removed
    size: 0.25Can be done in 1.5 hours
    on Nov 20, 2025

  6. Rabia2219 commented on Nov 20, 2025

    @Rabia2219
    Rabia2219
    on Nov 20, 2025 · Hidden as resolved
    Author

  7. Rabia2219 commented on Dec 3, 2025

    @Rabia2219
    Rabia2219
    on Dec 3, 2025
    MemberAuthor

    2025-12-03 Notes

    Akhila

    • could not log into GitHub because she wasn't on her laptop
    • Issue 140, Guides
    • no blockers, has enough work for 20 hrs this week

    Gayathri

    • Issue 790, already done
    • no more work for this week
    • she will reach out to Ying and confirm with her to start on one of the new issues she has created

    Ruchitha

    • Issue 72, PD
    • no blockers, has enough work for 20 hrs this week and the after

    Revanth

    • Issues: 780, 638, TWE
    • needs to clarify something from Josh
    • no blockers
    • joined on September 10th, wasn't added till 3 weeks later to the All team agenda

  8. Rabia2219 commented on Dec 5, 2025

    @Rabia2219
    Rabia2219
    on Dec 5, 2025
    MemberAuthor

    Update

    • Shraddha from EA will be joining
    • send her the conditions for joining as OPT (needs Bonnie's review)
    • send her the OPT offer letter
    • add her to the meeting invites
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